Practical starter · no invented customer story
Construction Crew Check-In Playbook
A lightweight arrival and assignment board for small contractors and specialty-trade crews—not a site safety or certified-payroll system.
Start with this board
| Who | Forepersons, tradespeople, laborers, equipment operators, and subcontractors |
|---|---|
| Assignment field | Project and zone — for example, Project 22 · East wing |
| Suggested roles | Foreperson, Tradesperson, Laborer, Equipment operator, Subcontractor |
| Check-in moments | Site arrival → Meal or rest events when the employer’s policy requires them → Site departure |
Three questions for the morning huddle
- What changed in today’s plan or work area?
- Which crew, permit, or equipment dependency blocks the start?
- Who owns the site headcount and emergency process?
Privacy and safety boundary
This board does not replace certified payroll, daily reports, toolbox talks, permits, badge access, or emergency accountability.
When this lightweight board is no longer enough
Move to construction workforce software when you need cost codes, daily logs, certified payroll, document control, or access-system integration.
Recordkeeping note
The U.S. Department of Labor allows employers to choose a timekeeping method, provided required records are complete and accurate. Check-in timestamps can help reconstruct events, but they do not calculate compensable time, overtime, travel time, or every record an employer may need. Review DOL Fact Sheet #21 and applicable state and local rules.